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The Ohio Department of Aging

Ohio Department of Aging Rules In Effect

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Area Agencies on Aging (AAAs)

Assisted Living Program (Medicaid-funded Component)

Assisted Living Program (State-funded Component)

Choices Program

Confidential Personal Information (for employees of ODA and its designees)

Criminal Records Checks and Database Reviews

General Provisions

Golden Buckeye Card

Long-term Care Consultations

Long-term Care Consumer Guide

Nutrition Programs and Nutrition-Related Services (for use when providers serve consumers enrolled in programs not funded by Medicaid)

PACE

PASSPORT Program (Medicaid-funded Component)

PASSPORT Program (State-funded Component)

Provider Agreements (for use when providers serve consumers enrolled in programs not funded by Medicaid)

Provider Certification (for use when providers serve consumers enrolled in programs funded by Medicaid)

Senior Facilities Program

State Long-term Care Ombudsman

Unified Waiting List

 

 

 

General Provisions

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Area Agencies on Aging (AAAs)

173-2-01 Introduction and definitions.
Effective: Sept. 1, 2014

173-2-02 Planning and service areas.
Effective: Sept. 1, 2014

173-2-03 Intrastate funding formula (IFF).
Effective: Sept. 1, 2014

173-2-04 Currently-designated AAAs..
Effective: Sept. 1, 2014

173-2-05 Designating new AAAs.
Effective: Sept. 1, 2014

173-2-06 Area plans.
Effective: Sept. 1, 2014

173-2-07 Monitoring AAAs and imposing corrective actions upon AAAs.
Effective: Sept. 1, 2014

173-2-08 De-designating an AAA.
Effective: Sept. 1, 2014

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Provider Agreements (for use when providers serve consumers enrolled in programs not funded by Medicaid)

173-3-01 Introduction and definitions.
Effective: June 1, 2014

173-3-04 Provider agreements in general.
Effective: June 1, 2014

173-3-05 Procuring goods and services by open and free competition.
Effective: June 1, 2014

173-3-06 Mandatory clauses.
Effective: Dec. 19, 2013

173-3-06.1 Adult day service.
Effective: Nov. 1, 2013

173-3-06.2 Chore service.
Effective: Dec. 1, 2013

173-3-06.3 Home maintenance, modification, and repair services.
Effective: Dec. 1, 2013

173-3-06.4 Homemaker service.
Effective: Dec. 1, 2013

173-3-06.5 Personal care.
Effective: Jan. 1, 2014

173-3-06.6 Transportation service.
Effective: March 12, 2011
Related forms...

173-3-07 Consumer contributions.
Effective: Oct. 1, 2013

173-3-09 Appeals.
Effective: June 1, 2014

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Nutrition Programs and Nutrition-Related Services (for use when providers serve consumers enrolled in programs not funded by Medicaid)

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Golden Buckeye Card

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Criminal Records Checks and Database Reviews

Frequently Asked Questions and Helpful Links

173-9-01 Introduction and definitions.
Effective: April 1, 2014

173-9-02 Applicability.
Effective: April 1, 2014

173-9-03 Reviewing databases (for all responsible parties except the self-employed).
Effective: April 1, 2014

173-9-03.1 Reviewing databases (for the self-employed).
Effective: April 1, 2014

173-9-04 When to check criminal records, inform applicants, charge fees, and use forms (for all responsible parties except the self-employed).
Effective: April 1, 2014

173-9-04.1 When to check criminal records, inform applicants, charge fees, and use forms (for the self-employed).
Effective: April 1, 2014

173-9-05 Conditional hiring.
Effective: April 1, 2014

173-9-06 Disqualifying offenses.
Effective: April 1, 2014

173-9-07 Hiring an applicant, or retaining an employee, who has a disqualifying offense on criminal record.
Effective: April 1, 2014

173-9-08 Records: confidentiality and retention.
Effective: April 1, 2014

173-9-09 Immunity from negligent hiring.
Effective: April 1, 2014

173-9-10 Disciplinary actions.
Effective: May 1, 2014

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Senior Facilities Program

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Confidential Personal Information (for employees of ODA and its designees)

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State Long-term Care Ombudsman

173-14-01 Definitions.
Effective: Dec. 19, 2013

173-14-02 Types of representatives.
Effective: Jan. 2, 2012

173-14-03 Duties of the representatives of the office.
Effective: Jan. 2, 2012

173-14-04 Hours of professional development required for representatives of the office; certification.
Effective: Jan. 2, 2012

173-14-05 The administration of ombudsman professional development.
Effective: Dec. 28, 2006

173-14-06 Professional development deadlines.
Effective: Dec. 28, 2006

173-14-07 Professional development curricula.
Effective: Dec. 28, 2006

173-14-08 Content of orientation; approval of orientation sites.
Effective: Dec. 28, 2006

173-14-09 Observation of survey or inspection.
Effective: Dec. 28, 2006

173-14-10 Content and administration of the certification examinations.
Effective: Dec. 28, 2006

173-14-11 Registration of representatives.
Effective: Dec. 28, 2006

173-14-12 Separation of representatives from the office.
Effective: Dec. 28, 2006

173-14-13 Continuing education requirements, approval of clock hours, certifying fulfillment.
Effective: Jan. 2, 2012

173-14-14 Staffing requirements and staff qualifications.
Jan. 1, 2013

173-14-15 Conflicts of interest.
Effective: Dec. 28, 2006

173-14-16 Complaint-handling protocol.
Effective: Dec. 28, 2006

173-14-17 Referral of complaints to the state long-term care ombudsman.
Effective: Dec. 28, 2006

173-14-18 Referrals of complaints to other agencies.
Effective: Dec. 28, 2006

173-14-19 Case records and reporting of complaint-handling activities.
Effective: Dec. 28, 2006

173-14-20 Designated long-term care ombudsman regions.
Effective: Dec. 28, 2006

173-14-21 Initial designation of regional long-term care ombudsman programs: standards.
Effective: Dec. 28, 2006

173-14-22 Initial designation of regional long-term care ombudsman programs: process.
Effective: Dec. 28, 2006

173-14-23 Development of ombudsman plans by all programs.
Effective: Dec. 28, 2006

173-14-24 Program review for continued designation.
Effective: Dec. 13, 2009

173-14-25 Changes in a regional program's designation status; notice rights; and hearing requirements.
Effective: Dec. 28, 2006

173-14-26 Decertification of a representative of the office.
Effective: Dec. 28, 2006

173-14-27 Bed fee collection guidelines.
Effective: Dec. 28, 2006

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Choices Program

173-37-01 Choices program: enrollment process for individuals.
Effective: March 1, 2014

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Assisted Living Program (Medicaid-funded Component)

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Provider Certification (for use when providers serve consumers enrolled in programs funded by Medicaid)

173-39-01 Introduction and definitions.
Effective: July 1, 2014

173-39-02 Conditions of participation.
Effective: July 1, 2014

173-39-02.1 Adult day service.
Effective: Nov. 1, 2013

173-39-02.2 Alternative meals service.
Effective: March 17, 2011

173-39-02.3 Pest control .
Effective: July 10, 2014

173-39-02.4 Choices home care attendant service.
Effective: July 1, 2014

173-39-02.5 Chore service.
Effective: July 10, 2014

173-39-02.6 Emergency response service.
Effective: Jan. 1, 2011

173-39-02.7 Home medical equipment and supplies.
Effective: March 31, 2006

173-39-02.8 Homemaker service.
Effective: March 31, 2006

173-39-02.9 Minor home modification, maintenance, and repair services.
Effective: March 31, 2006

173-39-02.10 Nutritional consultation service.
Effective: Aug. 30, 2010

173-39-02.11 Personal care service.
Effective: Sept. 29, 2011

173-39-02.12 Social work counseling service.
Effective: Sept. 2, 2010

173-39-02.13 Non-emergency medical transportation service.
Effective: Sept. 29, 2011
Related forms...

173-39-02.14 Home-delivered meal service.
Effective: Jan. 1, 2011

Related form...

 

(See also The State of Ohio Uniform Food Safety Code.)

173-39-02.15 Independent living assistance service.
Effective: March 31, 2006

173-39-02.16 Assisted living service.
Effective: June 10, 2013

173-39-02.17 Community transition service.
Effective: June 10, 2013

173-39-02.18 Non-medical transportation service.
Effective: Sept. 29, 2011
Related forms...

173-39-02.19 Kosher option.
Effective: Oct. 16, 2009

173-39-02.20 Enhanced community living service.
Effective: March 17, 2011

173-39-02.21 Scheduling choices home care attendant and personal care services.
Effective: November 11, 2013

173-39-02.22 Waiver nursing service.
Effective: July 1, 2014

173-39-02.23 Out-of-home respite services.
Effective: July 1, 2014

173-39-02.24 Home care attendant service.
Effective: July 1, 2014

173-39-03 Provider certification.
Effective: March 17, 2011

173-39-04 Provider structural compliance review.
Effective: March 17, 2011

173-39-05 Disciplinary actions.
Effective: Jan. 1, 2013

173-39-05.1 Non-disciplinary action resulting in certification revocation.
Effective: Jan. 1, 2013

173-39-06 Notice of denial of certification and proposed sanctions.
Effective: Sept. 29, 2011

173-39-07 Appeal of denial of certification and proposed sanctions.
Effective: Jan. 1, 2013

173-39-08 Appeal hearings and adjudication orders.
Effective: Sept. 29, 2011

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PASSPORT Program (State-funded Component)

173-40-01 Introduction and definitions.
Effective: Dec. 29, 2011

173-40-02 Eligibility criteria for the state-funded PASSPORT program.
Effective: Sept. 10, 2012

173-40-03 Disenrollment and other adverse actions regarding the state-funded PASSPORT program.
Effective: Sept. 10, 2012
Related forms...

173-40-04 Provider certification.
Effective: Feb. 13, 2012

173-40-05 Covered services.
Effective: Feb. 13, 2012

173-40-06 Consumer choices and responsibilities.
Effective: Jan. 1, 2013

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PASSPORT Program (Medicaid-Funded Component)

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Long-term Care Consultations

173-43-01 Introduction and definitions.
Effective: Dec. 19, 2013

173-43-02 Process and general standards.
Effective: Dec. 19, 2013

173-43-03 Required consultations and exemptions.
Effective: Dec. 19, 2013

173-43-04 Time frames.
Effective: Dec. 19, 2013

173-43-05 Staff certification.
Effective: Dec. 19, 2013

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Unified Waiting List

173-44-04 Unified waiting list.
Effective: Dec. 19, 2013

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Long-term Care Consumer Guide

173-45-01 Introduction and definitions.
Effective: Dec. 19, 2013

173-45-02 Consumer guide advisory council.
Rescinded Sept. 10, 2012

173-45-03 Consumer guide content.
Effective: Aug. 30, 2010

173-45-04 Search queries.
Effective: Aug. 30, 2010

173-45-05 Display of comparative information following execution of search query.
Effective: Aug. 30, 2010

173-45-06 Facility page.
Effective:July 11, 2013

173-45-06.1 Information on services provided by facilities.
Effective: July 11, 2013

173-45-06.2 Facility staffing information.
Effective: Aug. 30, 2010

173-45-07 Quality measures for nursing facilities.
Effective: Aug. 30, 2010

173-45-08 Regulatory survey data.
Effective: Dec. 19, 2013

173-45-09 Fees.
Effective: Sept. 29, 2011

173-45-10 Consumer satisfaction surveys.
Effective: July 11, 2013

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PACE

173-50-01 Introduction and definitions.
Effective: Dec. 19, 2013

173-50-02 Eligibility criteria.
Effective: Feb. 17, 2013

173-50-03 Enrollment process.
Effective: Feb. 17. 2013

173-50-04 Voluntary disenrollment.
Effective: Feb. 17, 2013

173-50-05 Involuntary disenrollment.
Effective: Feb. 17, 2013

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Assisted Living Program (State-funded Component)

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