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The Ohio Department of Aging

Ohio Department of Aging Rules In Effect

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General Provisions

173-1-02 Public hearing notices for rule proposals.
Effective: Jan. 1, 2015

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Area Agencies on Aging (AAAs)

173-2-01 Introduction and definitions.
Effective: Sept. 1, 2014

173-2-02 Planning and service areas.
Effective: Sept. 1, 2014

173-2-03 Intrastate funding formula (IFF).
Effective: August 1, 2016

173-2-04 AAAs: currently-designated AAAs.
Effective: August 1, 2016

173-2-05 Designating new AAAs.
Effective: Sept. 1, 2014

173-2-06 Area plans.
Effective: Sept. 1, 2014

173-2-07 Monitoring AAAs and imposing corrective actions upon AAAs.
Effective: Sept. 1, 2014

173-2-08 De-designating an AAA.
Effective: Sept. 1, 2014

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Older Americans Act

173-3-01 Older Americans Act: introduction and definitions.
Effective: August 1, 2016

173-3-04 Older Americans Act: general requirements for AAA-provider agreements.
Effective: August 1, 2016

173-3-05 Older Americans Act: procurement standards.
Effective: August 1, 2016

173-3-05.1 Older Americans Act: procurement standards for renewable and multi-year AAA-provider agreements.
Effective: August 1, 2016

173-3-06 Older Americans Act: requirements to include in every AAA-provider agreement.
Effective: August 1, 2016

173-3-06.1 Adult day service. (See proposed new or amended rule.)
Effective: Nov. 1, 2013

173-3-06.2 Chore service.
Effective: Dec. 1, 2013

173-3-06.3 Home maintenance, modification, and repair services.
Effective: Dec. 1, 2013

173-3-06.4 Homemaker service.
Effective: Dec. 1, 2013

173-3-06.5 Personal care.
Effective: Jan. 1, 2014

173-3-06.6 Transportation service.
Effective: March 12, 2011
Related forms...

173-3-07 Older Americans Act: consumer contributions.
Effective: August 1, 2016

173-3-09 Older Americans Act: administrative hearings for adversely-affected providers.
Effective: August 1, 2016

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Older Americans Act: Nutrition Program

173-4-01 Introduction and definitions. (See proposed new or amended rule.)
Effective: March 5, 2009

173-4-02 Eligibility criteria. (See proposed new or amended rule.)
Effective: April 22, 2010

173-4-03 Enrollment process. (See proposed new or amended rule.)
Effective: March 5, 2009

173-4-04 Congregate nutrition program. (See proposed new or amended rule.)
Effective: March 5, 2009

173-4-04.1 Home-delivered nutrition program. (See proposed new or amended rule.)
Effective: March 23, 2009

173-4-04.2 Restaurant and grocery meal service. (See proposed new or amended rule.)
Effective: Feb. 14, 2010

173-4-05 Meal service. (See proposed new or amended rule.)
Effective: August 23, 2012

173-4-05.1 Methods for determining nutritional adequacy. (See proposed new or amended rule.)
Effective: August 23, 2012

173-4-05.2 Therapeutic and modified meals. (See proposed new or amended rule.)
Effective: August 23, 2012

173-4-05.3 Alternative meals and meal types. (See proposed new or amended rule.)
Effective: August 23, 2012

173-4-05.4 Medical food and food for special dietary use. (See proposed new or amended rule.)
Effective: August 23, 2012

173-4-06 Nutrition consultation service. (See proposed new or amended rule.)
Effective: March 5, 2009

173-4-07 Nutrition education service. (See proposed new or amended rule.)
Effective: July 12, 2012

173-4-08 Nutrition health screening. (See proposed new or amended rule.)
Effective: July 5, 2012
Related form...

173-4-09 Grocery shopping assistance service. (See proposed new or amended rule.)
Effective: March 5, 2009
Related form...

(See also The State of Ohio Uniform Food Safety Code.)

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Golden Buckeye Program

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Background Checks

Frequently Asked Questions and Helpful Links

173-9-01 Introduction and definitions.
Effective: February 1, 2015

173-9-02 Applicability.
Effective: February 1, 2015

173-9-03 Reviewing databases (except for the self-employed).
Effective: February 1, 2015

173-9-03.1 Reviewing databases (for the self-employed).
Effective: February 1, 2015

173-9-04 When to check criminal records, inform applicants, charge fees, and use forms (except for the self-employed).
Effective: February 1, 2015

173-9-04.1 When to check criminal records, pay fees, and use forms (for the self-employed).
Effective: February 1, 2015

173-9-05 Conditional hiring.
Effective: February 1, 2015

173-9-06 Disqualifying offenses.
Effective: February 1, 2015

173-9-07 Hiring an applicant, or retaining an employee, who has a disqualifying offense on criminal record.
Effective: February 1, 2015

173-9-07.1 Certifying or entering into a provider agreement with a self-employed provider who has a disqualifying offense on his or her criminal record.
Effective: February 1, 2015

173-9-08 Records: confidentiality and retention.
Effective: February 1, 2015

173-9-09 Immunity from negligent hiring, certification, or provider agreements.
Effective: February 1, 2015

173-9-10 Disciplinary actions.
Effective: February 1, 2015

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Senior Facilities Program

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Confidential Personal Information (for employees of ODA and its designees)

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State Long-term Care Ombudsman

173-14-01 Definitions.
Effective: Dec. 19, 2013

173-14-02 Types of representatives.
Effective: Jan. 2, 2012

173-14-03 Duties of the representatives of the office.
Effective: Jan. 2, 2012

173-14-04 Hours of professional development required for representatives of the office; certification.
Effective: Jan. 2, 2012

173-14-05 The administration of ombudsman professional development.
Effective: Dec. 28, 2006

173-14-06 Professional development deadlines.
Effective: Dec. 28, 2006

173-14-07 Professional development curricula.
Effective: Dec. 28, 2006

173-14-08 Content of orientation; approval of orientation sites.
Effective: Dec. 28, 2006

173-14-09 Observation of survey or inspection.
Effective: Dec. 28, 2006

173-14-10 Content and administration of the certification examinations.
Effective: Dec. 28, 2006

173-14-11 Registration of representatives.
Effective: Dec. 28, 2006

173-14-12 Separation of representatives from the office.
Effective: Dec. 28, 2006

173-14-13 Continuing education requirements, approval of clock hours, certifying fulfillment.
Effective: Jan. 2, 2012

173-14-14 Staffing requirements and staff qualifications.
Jan. 1, 2013

173-14-15 Conflicts of interest.
Effective: Dec. 28, 2006

173-14-16 Complaint-handling protocol.
Effective: Dec. 28, 2006

173-14-17 Referral of complaints to the state long-term care ombudsman.
Effective: Dec. 28, 2006

173-14-18 Referrals of complaints to other agencies.
Effective: Dec. 28, 2006

173-14-19 Case records and reporting of complaint-handling activities.
Effective: Dec. 28, 2006

173-14-20 Designated long-term care ombudsman regions.
Effective: Dec. 28, 2006

173-14-21 Initial designation of regional long-term care ombudsman programs: standards.
Effective: Dec. 28, 2006

173-14-22 Initial designation of regional long-term care ombudsman programs: process.
Effective: Dec. 28, 2006

173-14-23 Development of ombudsman plans by all programs.
Effective: Dec. 28, 2006

173-14-24 Program review for continued designation.
Effective: August 1, 2015

173-14-25 Changes in a regional program's designation status; notice rights; and hearing requirements.
Effective: Dec. 28, 2006

173-14-26 Decertification of a representative of the office.
Effective: Dec. 28, 2006

173-14-27 Bed fee collection guidelines.
Effective: Dec. 28, 2006

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Assisted Living Program (Medicaid-funded Component)

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ODA Provider Certification

173-39-01 ODA provider certification: introduction and definitions.
Effective: July 1, 2016

173-39-02 ODA provider certification: requirements for every provider.
Effective: July 1, 2016

173-39-02.1 Adult day service. (See proposed new or amended rule.)
Effective: Nov. 1, 2013

173-39-02.2 Alternative meals service. (See proposed new or amended rule.)
Effective: March 17, 2011

173-39-02.3 Pest control .
Effective: July 10, 2014

173-39-02.4 ODA provider certification: choices home care attendant service (CHCAS).
Effective: November 1, 2015

173-39-02.5 Chore service.
Effective: July 10, 2014

173-39-02.6 Emergency response service.
Effective: Jan. 1, 2011

173-39-02.7 Home medical equipment and supplies.
Effective: March 31, 2006

173-39-02.8 Homemaker service.
Effective: March 31, 2006

173-39-02.9 Minor home modification, maintenance, and repair services.
Effective: March 31, 2006

173-39-02.10 Nutritional consultation service. (See proposed new or amended rule.)
Effective: Aug. 30, 2010

173-39-02.11 Personal care service.
Effective: Sept. 29, 2011

173-39-02.12 ODA provider certification: social work counseling service.
Effective: Dec. 1, 2015

173-39-02.13 Non-emergency medical transportation service.
Effective: Sept. 29, 2011
Related forms...

173-39-02.14 Home-delivered meal service. (See proposed new or amended rule.)
Effective: Jan. 1, 2011

Related form...

 (See also The State of Ohio Uniform Food Safety Code.)

173-39-02.15 Independent living assistance service.
Effective: March 31, 2006

173-39-02.16 Assisted living service.
Effective: June 10, 2013

173-39-02.17 Community transition service.
Effective: June 10, 2013

173-39-02.18 Non-medical transportation service.
Effective: Sept. 29, 2011
Related forms...

173-39-02.19 Kosher option.
Effective: Jan. 1, 2015

173-39-02.20 Enhanced community living service.
Effective: March 17, 2011

173-39-02.21 Scheduling choices home care attendant and personal care services.
Effective: November 11, 2013

173-39-02.22 ODA provider certification: waiver nursing service.
Effective: November 1, 2015

173-39-02.23 ODA provider certification: out-of-home respite services.
Effective: November 1, 2015

173-39-02.24 ODA provider certification: home care attendant service.
Effective: November 1, 2015

173-39-03 Provider certification.
Effective: March 17, 2011

173-39-04 Provider structural compliance review.
Effective: March 17, 2011

173-39-05 Disciplinary actions.
Effective: Jan. 1, 2013

173-39-05.1 Non-disciplinary action resulting in certification revocation.
Effective: Jan. 1, 2013

173-39-06 Notice of denial of certification and proposed sanctions.
Effective: Sept. 29, 2011

173-39-07 Appeal of denial of certification and proposed sanctions.
Effective: Jan. 1, 2013

173-39-08 Appeal hearings and adjudication orders.
Effective: Sept. 29, 2011

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PASSPORT Program (State-funded Component)

173-40-01 PASSPORT program (state-funded component): introduction and definitions.
Effective: July 1, 2016

173-40-02 Eligibility criteria for the state-funded PASSPORT program.
Effective: Sept. 10, 2012

173-40-03 Disenrollment and other adverse actions regarding the state-funded PASSPORT program.
Effective: Sept. 10, 2012
Related forms...

173-40-04 Provider certification.
Effective: Feb. 13, 2012

173-40-05 Covered services.
Effective: Feb. 13, 2012

173-40-06 Consumer choices and responsibilities.
Effective: Jan. 1, 2013

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PASSPORT Program (Medicaid-Funded Component)

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Long-term Care Consultations

173-43-01 Introduction and definitions.
Effective: Dec. 19, 2013

173-43-02 Process and general standards.
Effective: Dec. 19, 2013

173-43-03 Required consultations and exemptions.
Effective: Dec. 19, 2013

173-43-04 Time frames.
Effective: Dec. 19, 2013

173-43-05 Staff certification.
Effective: Dec. 19, 2013

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Unified Waiting List

173-44-04 Unified waiting list.
Effective: August 1, 2016

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Long-term Care Consumer Guide

173-45-01 Introduction and definitions.
Effective: Dec. 1, 2015

173-45-03 Consumer guide content.
Effective: Dec. 1, 2015

173-45-04 Search queries.
Effective: Dec. 1, 2015

173-45-05 Display of comparative information following execution of search query.
Effective: Dec. 1, 2015

173-45-06 Facility page.
Effective: Dec. 1, 2015

173-45-06.1 Information on services provided by facilities.
Effective: Dec. 1, 2015

173-45-06.2 Facility staffing information.
Effective: Dec. 1, 2015

173-45-07 Quality measures for nursing facilities.
Effective: Dec. 1, 2015

173-45-08 Regulatory survey data.
Effective: Dec. 1, 2015

173-45-09 Fees.
Effective: August 1, 2016

173-45-10 Consumer satisfaction surveys.
Effective: Dec. 1, 2015

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PACE

173-50-01 Introduction and definitions.
Effective: August 1, 2016

173-50-02 Eligibility criteria.
Effective: August 1, 2016

173-50-03 Enrollment process.
Effective: August 1, 2016

173-50-04 Voluntary disenrollment.
Effective: August 1, 2016

173-50-05 Involuntary disenrollment.
Effective: August 1, 2016

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Assisted Living Program (State-funded Component)

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